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Registration. Hotel Reservation and Visa
1. Registration

The local organizing committee of ICEPE2013 would like to request the conference participants to register before the conference.
The registration application is made through the following web site

(This web site will open at the end of May, 2013.)

2. Hotel Reservation

The hotel reservation can be also made through the above web site.


If you wish other accomodation,
you can find it at the web site:



All bookings are the responsibility of individual participants.
ICEPE2013 will not bear the cost of cancellations and non-appearances.

3. Visa to Japan

Depending on your nationality, a visa may be required to enter Japan. Nationals of countries and areas with visa exemption arrangements with Japan are found at: Visa rules are complicated and may change at short notice. You can find further information regarding visas by visiting the Ministry of Foreign Affairs of Japan at:


Attendees requiring an entry visa should inquire at their local Japanese embassy or consulate regarding the required visa and documents. We advise you to apply for your visa as soon as possible, as visa application may take a while.


Local organizing committee can provide official letters of invitation to persons who have completed the full or workshop registration and for which payment has been received. To request an invitation letter, please contact by 15th August, 2013 with the following information:


▪ Name, affiliation, and postal address.
▪ Paper ID and paper title, if applicable.
▪ “Request for ICEPE2013 Invitation Letter” as the subject of your email.


We will send an invitation letter in PDF format by email. If requested, we will send a hardcopy version of the invitation letter by airmail. We can also issue the employment certificate of the signer of invitation letter, if requested.


For attendees who need other additional documents for visa application, JTB Corp. will issue them with necessary charge. Please fill in the visa template[Word: 56.0KB] and send it to Ms. Tomoko Abe of JTB Corp.